My yearly datebook

Many of you have been asking me for years to write a post on how I make my annual datebook.

I'm finally doing it!

For the last 20 years I have been making my own hand bound date book. Below are photos that I posted last year on Instagram of 20 years of my datebooks.

I just completed my 21st:

 I took some photos along the way so that I could share them with you here.

This is not a bookbinding tutorial but rather sharing with you how I go about making it, the materials I use, the size, and how I divide and label the pages with days, months, etc. It assumes knowledge of bookbinding and many bindings will work for this (I'll give you suggestions about this further down in the post). You can also vary the size and other details - I'm just showing you how I've made them for 20 + years now.

These are the tools and materials that I use for the book: cover paper, text paper, linen thread, ruler, triangle, bone folder and awl. I like to use handmade flax paper by Cave Paper (gorgeous sturdy papers made with natural dyes) as the cover, and 8 1/2 x 11 resume paper for the text block (I use a 24 lb. recycled cotton in ivory made by Neenah papers - but use anything that feels and looks good to you). For the cover material make sure you are using something that is sturdy enough to be tossed into your bag everyday for a year.

 The finished book measures 5 5/8 h x 4 3/8 w x 5/8 d when closed.

I make this size for the datebook, and when I teach, because it is the size of common 8 1/2 x 11 paper when torn in half and folded. The cover size is increased to make sure the text paper doesn't hang over. But, since I always make non-adhesive bindings I like the edges of the cover to be as flush as possible with text block. A little overhang allows for human error.

 (Make sure that the paper grain runs long so that it lines up with the spine after being torn in half and folded.)

First step is to gather 18 pieces of 8 1/2 x 11 pieces of paper and tear each piece in half:

 Gather four of those halves and fold to create a signature/section. You should end up with 9 signatures/sections. This will allow you to view one week of the year per opened page span, plus January of the next year and with an extra signature/section and a half in the back for notes. You could make one with 8 signatures and still get every week of the year in but I like lots of room for notes in the back:

Create holes/sewing stations where you will be sewing through the signatures/sections. Placement for this will depend on what binding you choose to make. I love the crossed-structure binding for my datebook because it is a simple, sturdy and compact binding that, together with the rugged flax paper from Cave Paper, holds up to my abuse for the entire year.

Below is how you cut the cover paper in preparation for binding the crossed structure binding. I put the right side piece (with the 3 fingers) aside, and use the piece on the left (with the two fingers) as supports to bind around. There are also sewing stations for a kettle stitch at the head and the tail.

Skipping ahead - because I told you this wasn't a binding tutorial! The binding part is now done (as seen below) and the 3 fingered cover piece will be joined back together with 2 fingered cover piece and text block.

The book is complete as seen below with some extra stitching on the cover that helps hold those "fingers" in place, and is also wonderfully decorative! That's what I love about the crossed-structure binding: all of the functional elements are also decorative. The "fingers" can be glued down and hidden or featured, stitched on, or woven in and out of the cover.

Now this is the part that I think people are most curious about: the guts. And, how I divide the pages with days, weeks, months.

Here is a blank page span: 

Using a ruler I draw a line splitting the page span in half horizontally: 

And, then draw a line splitting each page in half vertically:

Write in the days of the week (or abbreviations), with an extra rectangle for notes that I label: etc.

And, finally, write in the date, month, and year. I write the month only once per page span, and only write the year for the first few weeks of the year (just as a reminder to myself!) Of course, you can get a lot fancier and more decorative - I like to keep it minimal and functional. I fill in holidays by referencing online calendars and birthdays by looking back to previous years.

 

Yes! I hand draw every line and hand write every single day of week, date, month and year. This might seem crazy, and it kind of is, but I find it to be a pleasantly meditative tradition that gracefully ushers me out of the current year and into the next. I usually work on it over the course of 2 to 3 weeks in December and have it ready by January.

One year I tried drawing the lines and days of the week only, and photocopying it with the idea that I would just have to write in the date and month - and I hated it and tore them up and used them as scratch paper! 

Hand drawing and writing the entire datebook is just my way of doing it and, of course, you can develop a system that works for you. 

I always decorate the first couple of pages with imagery that I have been working with around the studio, and continue adding imagery along with notes, appointments, sketches, reminders, ideas, etc. throughout the year:

These are stencils that I made while I was in Japan earlier this year. Above are the "men's" and "women's" bathroom symbols I saw around Tokyo. Below are stencils I made of bamboo fan "skeletons" I saw at an exhibit in Tokyo.

 Binding structures that could work for this are: Coptic, Secret Belgian Binding, Longstitch, Buttonhole, and really any binding and size of book that works for you.

If you are new to bookbinding I suggest you take a class at a center like San Francisco Center for the Book, Center for Book Arts (New York), or Minnesota Center for Book Arts, just to name a few.

I teach some bookbinding on Creativebug - Coptic Binding would probably work best for this datebook of all the structures I teach on that site.

Rachel Hazel's book Bound: 15 Beautiful Bookbinding Projects is a lovely book that includes some simple bindings that do not require a lot of tools or supplies.  There are some multi-signature bindings towards the end of the book that will work nicely for a datebook.

I hope that this has helped to answer a few questions about my datebook making and hopefully you learned a thing or two about book construction if bookbinding is new to you.

Have fun with it, make it work for you,

and

Happy New Year!

Crossed Structure Binding

Every year I make myself a datebook using the Crossed Structure binding. It is one of my favorite structures and when I make it using flax paper (from Cave Paper or the University of Iowa) it is a mighty sturdy book to throw in and out of my bag everyday.

 

On Saturday, I taught the Crossed Structure binding in Wishi Washi Studio.

  my class samples and tools with cave paper for a new binding

 

 

 

I always make a book along with the class while I am demonstrating each step and by the end of the class I realized that I had made my datebook for 2015. I am loving orange lately!

My crossed structure book - a datebook for 2015

I learned the Crossed Structure binding over 15 years ago while living in the Boston area. Someone had visited the North Bennet School and taught the bookbinding students this wonderful and innovative binding and in turn one of those students taught a workshop to a group of Boston area book artists. I was lucky enough to be in that workshop. 

Crossed Structure bindings

The Crossed Structure binding was devised by a book artist and conservator named Carmencho Arregui. Read her story of its inception here. It is a fabulous and innovative binding that employs traditional binding methods but that also allows for creative and decorative finishing touches.

My crossed structure datebooks 2000-2013

In the late summer of the late nineties I had my datebook stolen and found it impossible to buy a new one at that time of the year so decided to make my own for the remaining months of the year. The next year when shopping for a new datebook I realized that making my own was really the best option. I had recently learned the Crossed Structure binding so decided that it was the perfect structure for a book that was going to receive the kind of abuse that my datebooks suffer as I toss them in my bag everyday.

The above picture is a "#shelfie" that I took and posted on Instagram of my collection of datebooks. I'm continuing the tradition still and make my little customized datebooks every year. 

They take some time to make - especially hand drawing and writing in the grids, days, dates, and months of the upcoming year but it has become a therapeutic process that eases me into the upcoming year.